In today’s digital age, schools are discovering the advantages of transitioning from printing reports to emailing them. This shift saves costs, reduces environmental impact, and enhances accessibility and efficiency. With Staffroom, schools can seamlessly integrate this digital approach into their administrative processes, simplifying reporting at the end of each term. 

Here’s how Staffroom helps schools embrace the benefits of emailing reports: 

Cost Savings: Printing and distributing reports can be costly for schools. With Staffroom, schools can save money by eliminating paper, ink, and printing equipment expenses. 

Environmental Sustainability: Schools that email reports instead of printing them reduce their paper consumption and contribute to environmental sustainability. Staffroom encourages eco-friendly practices by promoting digital communication. 

Accessibility: With Staffroom’s email feature, reports are easily accessible to parents, teachers, and administrators. This ensures that Parents stay informed about students’ progress, even if they cannot attend in-person meetings. 

Efficiency: Staffroom streamlines the reporting process, saving time and effort for school staff. Schools can efficiently share important information with stakeholders by automating report distribution via email. 

Security: Staffroom prioritises data security. Staffroom makes it simple for schools to email reports to parents and guardians at the end of each term. With just a few clicks, administrators and teachers can send comprehensive reports, keeping parents informed about students’ academic performance and progress. 

By leveraging Staffroom’s email functionality, schools can streamline their reporting processes, save costs, reduce environmental impact, enhance accessibility, and improve efficiency. With Staffroom, reporting at the end of each term becomes a seamless and straightforward task, allowing schools to focus on what matters most: providing a quality education for their students. 

If you’re an existing customer and would like to use the email feature, please contact our support team; we will help you set it up. 

We are thrilled to announce the launch of a powerful new tool within the Staffroom Assessment Module – the Markbook Audit Trail! This feature is designed to bring a new level of transparency, control, and accountability to your experience with student marks and markbook settings.

Overview:

The Markbook Audit Trail is your go-to tool for tracking and recording student marks and markbook settings changes. It ensures that the right individuals can access specific settings, promoting user accountability and system security. This feature was developed in response to your valuable feedback, reflecting Staffroom’s commitment to meeting user needs and enhancing platform functionality.

Key Goals:

1. Administer Changes: Users can now administer alterations to assessment markbook settings, promoting control and security.
2. User Empowerment: This aligns with our goal of empowering users to manage and control their own sites, reducing reliance on support.
3. User Accountability: Ensures that the right individuals have access to the right settings, fostering accountability among users.
4. Clarity and Transparency: This system provides a clear record of changes made to marks and markbook settings, enhancing transparency.
5. Ease of Correction: In case of errors or necessary adjustments, users can swiftly identify and rectify changes using the Audit Trail as a guiding tool.

What Can You Track with the Markbook Audit Trail?

• Activities
• Result Sets
• Promotion Rules
• Aggregate Results
• Pass Type Rules
• Other Changes (e.g., deleting, adding, and unlinking results; rounding settings; archiving and unarchiving results; and much more)

Learn more

How to Access the Markbook Audit Trail:

1. Navigate to the Assessment Module.
2. Select your Grade.
3. Choose the Markbook for the specific subject.
4. Click on the ‘Audit Trail’ button located in the top right section of the markbook.

Understanding the Audit Trail Table:

The Audit Trail is displayed in a table format, with key columns providing detailed insights into every change made. Learn more about the terminology of the Audit Trail Table here.

Get Started Today!

Empower yourself with the Markbook Audit Trail to enhance user control, transparency, and accountability in managing assessment markbook settings. It’s a game-changer that allows you to track changes independently, reducing the need for support requests and promoting a smoother user experience.

If you have any questions or need further assistance, our support team is ready to help! Explore our support help site guide for a step-by-step guide or contact our support team directly.

Thank you for being a valued part of the Staffroom community!

Sales and Client Care: jacqui@eiffelcorp.co.za 

Support: support@mystaffroom.net, 087 095 3444 / 021 782 2993 

Finance: renewals@eiffelcorp.co.za 

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EXECUTIVE SUMMARY

Established in 1976, Brackenfell High School addressed time challenges in administration by adopting Staffroom. With 1500 learners and 80 staff members, the school prioritised user-friendly solutions for their workload. Staffroom’s Infobase Module centralised data, enabling seamless work from any location, and the Intouch Module streamlined communication through SMS and email. This transformative impact allowed the school to refocus on its core mission of delivering quality education.

The Challenge

Before implementing Staffroom, the school faced the challenge of time-consuming information searches across multiple platforms, coupled with the manual recording of emails, SMS, and phone calls. This administrative burden impeded the efficient use of time dedicated to core educational activities. The introduction of Staffroom, a user-friendly system, alleviated these challenges by automating tasks and providing convenient access from home or mobile devices.

The Solution

Staffroom significantly enhanced information accessibility and communication recording, ensuring student and parent data is available effortlessly across devices. Its features facilitate both internal and external communication, consolidating essential information securely. The centralised Infobase Module streamlines reporting and communications by storing data for students, parents, and staff profiles. The Intouch module’s SMS and email communication, coupled with tracking capabilities, addresses the initial challenge of time-consuming administrative tasks, allowing Brackenfell High School to focus more efficiently on core educational responsibilities.

The Results

Staffroom has revolutionised student administration at Brackenfell High School, providing seamless access to comprehensive student information for all teachers. The online system allows educators to work flexibly from any location, be it home or on their phones. This eradicated the need for manual searches for medical certificates, detention information, contact details, or past academic records, as everything is now readily available at the click of a button on individual computers. The exceptional support from the Staffroom team efficiently addressed past challenges, fostering a smooth and responsive assistance system via email or phone. The evident satisfaction from Brackenfell High School showcases the tangible positive impact of Staffroom on their administrative efficiency

EXECUTIVE SUMMARY

The Settlers High School has been acknowledged as a leading school in the Allan Gray Circle of Excellence. At Settlers, they believe in a balanced approach to education, focusing on our four pillars of Academics, Sport, Pastoral Care and Culture, and it prides itself on offering wonderful opportunities for all who attend the school. However, they struggled to administer student, parent, and staff information effectively. To solve this, The Settlers High School partnered with Staffroom, an integrated software suite that helps your school collect, store and share all the information about learners, parents and staff.

The Challenge

The school could not administer student, parent, and staff information effectively. For an overall profile of the students, it was difficult to be able to get a complete overview to assess the student’s progress and intervene should the student have needed it. Capturing marks to CEMIS at times problematic in a sense of not being able to confirm calculations and results.

The Solution

The Staffroom SIS (Student Information System) supplied solutions to Settlers High School challenges in the form of modules. The Infobase module supplied an organized format for the student, parent and staff information allowing the parent and students to be linked to each other. The Infobase, Assess and Insight modules in Staffroom allowed for the exporting and printing of documents with student and parent information that can be submitted to the WCED.

The Results

Since using Staffroom, The Settlers High School has been able to record and store all the student information in one place, cutting down on the use of paper and files as information is stored on the system and can be shared effortlessly. They can communicate easily with parents and learners, and communication between the school and parent is kept under the profile of a learner which is also great for intervention record keeping.

Download The Full Case Study

EXECUTIVE SUMMARY

Fairmont High School prioritises offering their learners an opportunity to create themselves through strong academic, cultural, supporting and leadership activities. To keep a record of all information regarding learners and their performance, Fairmont needed a system that will be effective. Their previous admin system did not allow for multiple-user access which was time-consuming and created difficult challenges to meet. However, Staffroom provided an all-in-one system for them, centralising all information about the learners and parents in one place.

The Challenge

Fairmont High School’s previous student admin system did not allow for multiple-user access. This meant that they had to enter all marks for all learners in a very short time span. It also meant that student information was not readily available to all members of staff. They could only access the system from one specific computer in the school building. This was time-consuming and created very challenging deadlines to meet.

The Solution

Staffroom offers effective accessibility with easy online web-based delivery enabling availability anytime, anywhere, & on any device with simple workflows that make administration, assessments and reporting easy and efficient while saving teachers time and effort. The Staffroom SIS (Student Information System) supplied solutions to Fairmont High School Challenges in the form of modules. The Infobase module supplied an organized format for the student, parent and staff information allowing the parent and students to be linked to each other.

The Result

Fairmont High School has walked the Staffroom journey for the past nine years and they haven’t looked back. What they like about the product is that for teachers it’s an admin-saver for enabling them to interact from any device, anywhere, to get the job done. Parents can track learners’ academic records throughout the term while being provided with a solid communication platform. A big positive for Fairmont is Staffroom’s excellent support channel with quick feedback and continuous development.

About Eiffel Corp

We have long-standing, trusted relationships with all 26 public universities and the largest private universities in South Africa and in addition, we are working with more than 450 other education institutions throughout Africa in empowering educators and learners to thrive. We are extremely proud of our ever-growing awards trophy cabinet and grateful for the recognition of the specialist work we deliver across Africa.