TRANSFORMING EDUCATION: SWARTLAND SCHOOL’s JOURNEY WITH STAFFROOM

EXECUTIVE SUMMARY

Swartland School encountered challenges with their offline administration programme, leading to inefficiencies and frustration. Recognising the need for an online solution, they adopted Staffroom, an all-in-one programme catering to learners, teachers, parents, and admin personnel. Staffroom facilitated seamless communication during the COVID-19 pandemic, enabling online interactions, assignment submissions, and progress tracking. The results were transformative, allowing simultaneous work from any location, efficient data input, and customisable report generation. Swartland expresses gratitude for Staffroom’s support and recommends it as their preferred school administration programme, emphasising its user-friendly interface and responsive team.

The Challenge

Before using Staffroom, we had an offline school administration programme. As time progressed, the programme did not cater to the new challenges, requirements, and changes in technology. We had to do all our administrative tasks, input of marks, preparation of reports at school. This had become tedious and time-consuming, leading to frustration and discontent. We soon became aware that we would have to move to an online system so that we may access our admin programme online, as it will give us the luxury of working from any place anytime we need to.

The Solution

Staffroom is an all-in-one programme that allows us to capture all the details of all our learners, teachers, parents, and admin personnel. The programme allows us to communicate with our parents and learners via the provided online functionality. Parents can be updated on all the latest news via SMS and e-mail directly from within the programme. Staffroom was a lifesaver during COVID-19 as we could immediately communicate with our parents and learners online, supplying work and assignments to them. Staffroom also allows parents to monitor their child’s academic progress, merits, de-merits (behaviour), and absenteeism.

The Results

This is exactly what we discovered on acquiring the functionality of Staffroom. We no longer must wait for our chance to work on the admin system. Everybody can now work in Staffroom at the same time. Marks can be typed in at any venue, and report comments can be done online in the luxury of your own home. Every class teacher is empowered to be in control of their own classes. Pre-prepared reports are always available. The report designer allows us to customise an array of reports and streamline the information that can be printed.

STREAMLINED SCHOOL OPERATIONS WITH STAFFROOM

EXECUTIVE SUMMARY

Established in 1976, Brackenfell High School addressed time challenges in administration by adopting Staffroom. With 1500 learners and 80 staff members, the school prioritised user-friendly solutions for their workload. Staffroom’s Infobase Module centralised data, enabling seamless work from any location, and the Intouch Module streamlined communication through SMS and email. This transformative impact allowed the school to refocus on its core mission of delivering quality education.

The Challenge

Before implementing Staffroom, the school faced the challenge of time-consuming information searches across multiple platforms, coupled with the manual recording of emails, SMS, and phone calls. This administrative burden impeded the efficient use of time dedicated to core educational activities. The introduction of Staffroom, a user-friendly system, alleviated these challenges by automating tasks and providing convenient access from home or mobile devices.

The Solution


Staffroom significantly enhanced information accessibility and communication recording, ensuring student and parent data is available effortlessly across devices. Its features facilitate both internal and external communication, consolidating essential information securely. The centralised Infobase Module streamlines reporting and communications by storing data for students, parents, and staff profiles. The Intouch module’s SMS and email communication, coupled with tracking capabilities, addresses the initial challenge of time-consuming administrative tasks, allowing Brackenfell High School to focus more efficiently on core educational responsibilities.

The Results

Staffroom has revolutionised student administration at Brackenfell High School, providing seamless access to comprehensive student information for all teachers. The online system allows educators to work flexibly from any location, be it home or on their phones. This eradicated the need for manual searches for medical certificates, detention information, contact details, or past academic records, as everything is now readily available at the click of a button on individual computers. The exceptional support from the Staffroom team efficiently addressed past challenges, fostering a smooth and responsive assistance system via email or phone. The evident satisfaction from Brackenfell High School showcases the tangible positive impact of Staffroom on their administrative efficiency

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AN INTEGRATED SOFTWARE FOR THE SETTLERS HIGH SCHOOL

EXECUTIVE SUMMARY

The Settlers High School has been acknowledged as a leading school in the Allan Gray Circle of Excellence. At Settlers, they believe in a balanced approach to education, focusing on our four pillars of Academics, Sport, Pastoral Care and Culture, and it prides itself on offering wonderful opportunities for all who attend the school. However, they struggled to administer student, parent, and staff information effectively. To solve this, The Settlers High School partnered with Staffroom, an integrated software suite that helps your school collect, store and share all the information about learners, parents and staff.

The Challenge

The school could not administer student, parent, and staff information effectively. For an overall profile of the students, it was difficult to be able to get a complete overview to assess the student’s progress and intervene should the student have needed it. Capturing marks to CEMIS at times problematic in a sense of not being able to confirm calculations and results.

The Solution

The Staffroom SIS (Student Information System) supplied solutions to Settlers High School challenges in the form of modules. The Infobase module supplied an organized format for the student, parent and staff information allowing the parent and students to be linked to each other. The Infobase, Assess and Insight modules in Staffroom allowed for the exporting and printing of documents with student and parent information that can be submitted to the WCED.

The Results

Since using Staffroom, The Settlers High School has been able to record and store all the student information in one place, cutting down on the use of paper and files as information is stored on the system and can be shared effortlessly. They can communicate easily with parents and learners, and communication between the school and parent is kept under the profile of a learner which is also great for intervention record keeping.

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Bergvliet's Admin Needs

STAFFROOM SECURELY CENTRALISES BERGVLIET’S ADMINISTRATION NEED

EXECUTIVE SUMMARY

Bergvliet’s mission is to develop well-rounded individuals who will thrive in the diversity of South African society because they have been equipped with the necessary resources to do so. With Staffroom, an Eiffel Corp product, they’re able to achieve this. Staffroom has let Bergvliet High School operate as a modern school by securely centralising their school’s administration needs.

The Challenge

Prior to Staffroom, an Eiffel Corp product, Bergvliet’s previous product was not nearly as user-friendly and didn’t get a lot of the basics like these correct. It can also be added that the previous package was split into different modules which caused a lot of hassle as you would need to exit one program and log in to another to access different aspects of student information. Staffroom doesn’t suffer from this problem as it is one integrated website vs lots of smaller individual programs.

The Solution

Staffroom’s features make communication easy – both internally and externally. With easy access to all you need to know about your school’s learners, parents, and staff in one secure space. And the tools to plan and share schedules, assess learners and effortlessly pull up detailed reports.

The Results

Staffroom has let Bergvliet High School operate as a modern school by securely centralising our school’s administration needs. It is a piece of software that has become a very necessary tool in the arsenal needed to keep a modern school running. We have appreciated the measured pace of introducing new features as a sign that Staffroom isn’t just rushing to cram in new features but that a lot of thought goes first into developing and testing new features before, they are deployed. This has also led to a very stable platform that rarely has technical issues anymore and as such can generally be relied upon in a school context.

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ALL IN ONE PLACE – STAFFROOM
CENTRALISES INFORMATION FOR
FAIRMONT HIGH SCHOOL

EXECUTIVE SUMMARY

Fairmont High School prioritises offering their learners an opportunity to create themselves through strong academic, cultural, supporting and leadership activities. To keep a record of all information regarding learners and their performance, Fairmont needed a system that will be effective. Their previous admin system did not allow for multiple-user access which was time-consuming and created difficult challenges to meet. However, Staffroom provided an all-in-one system for them, centralising all information about the learners and parents in one place.

The Challenge

Fairmont High School’s previous student admin system did not allow for multiple-user access. This meant that they had to enter all marks for all learners in a very short time span. It also meant that student information was not readily available to all members of staff. They could only access the system from one specific computer in the school building. This was time-consuming and created very challenging deadlines to meet.

The Solution

Staffroom offers effective accessibility with easy online web-based delivery enabling availability anytime, anywhere, & on any device with simple workflows that make administration, assessments and reporting easy and efficient while saving teachers time and effort. The Staffroom SIS (Student Information System) supplied solutions to Fairmont High School Challenges in the form of modules. The Infobase module supplied an organized format for the student, parent and staff information allowing the parent and students to be linked to each other.

The Result

Fairmont High School has walked the Staffroom journey for the past nine years and they haven’t looked back. What they like about the product is that for teachers it’s an admin-saver for enabling them to interact from any device, anywhere, to get the job done. Parents can track learners’ academic records throughout the term while being provided with a solid communication platform. A big positive for Fairmont is Staffroom’s excellent support channel with quick feedback and continuous development.

About Eiffel Corp

We have long-standing, trusted relationships with all 26 public universities and the largest private universities in South Africa and in addition, we are working with more than 450 other education institutions throughout Africa in empowering educators and learners to thrive. We are extremely proud of our ever-growing awards trophy cabinet and grateful for the recognition of the specialist work we deliver across Africa.

STAFFROOM ACCESSIBILITY FOR CLAREMONT HIGH SCHOOL

EXECUTIVE SUMMARY
Claremont High School is an innovative Western Cape Education Department (WCED) school which strives to create an enabling and challenging environment focused on producing outstanding academic performance among pupils from backgrounds which do not typically allow access to the best quality education. They needed their information to be centralised and software that allows them to be able to access files from anywhere. The solution for their needs were Staffroom Accessibility which provided easy, online web-based delivery enabling availability anytime, anywhere, & on any device.

The Challenge

Information was not centralised – different files for student, parent and staff data, including email addresses, phone numbers, and student information. Claremont High School had to use an intranet to access a file to capture marks but had to be on the school premises to do so.

The Solution

Staffroom’s Infobase Module centralised all the information for students, parents and staff data kept on profiles which are easy to access and use for reports and communications. Having Staffroom allows users to be off-site to access all the data and capture marks for reporting purposes. This has made our teachers’ jobs easier and allowed us to accomplish our tasks more quickly

The Results

With Staffroom Claremont High is now able to access marksheets when they are not at school, unlike pre-Staffroom when they had them on a networked drive which required being in the building. They have centralised their marksheets from all the subjects. accessing student, staff and parent information has become quick and easy

About Eiffel Corp

We have long-standing, trusted relationships with all 26 public universities and the largest private universities in South Africa and in addition we are working with more than 450 other education institutions throughout Africa in empowering educators and learners to thrive. We are extremely proud of our ever-growing awards trophy cabinet and grateful for the recognition of the specialist work we deliver across Africa.

For the Love of Staffroom 

Staffroom has been capturing the hearts of educators since 2009. We aim to keep our clients happy and make their schooling career a little less stressful. We love working in education and solving our school clients’ problems. 

At Staffroom we made sure that the features and the support we offer adds value to your school.  We actively and constantly think about how to use technology for the real practical benefits it can bring educators, parents and students.  

We spoke to some of our clients about how Staffroom has changed the way they do things, here is what they had to say: 

What have you been able to achieve since using our Staffroom? 

At Claremont High School, Alex the System Administrator says that they have centralised their marksheet from all the subjects. The educators at Claremont High School are able to access marksheets when they are not at school, unlike pre-Staffroom when they had Staffroom on a networked drive which required them being in the building. Their absentees system is now simplified and digitised. They have been able to keep records in the ‘journal’ function for each student and have access to parent information in a few clicks. 

If you had to choose one, what would your favourite feature of Staffroom be? 

The ease of editing and altering marksheets impresses Alex from Claremont High School and the fact that parents can track learners academic records throughout the term while being provided with a solid communication platform is what impresses Hendry from Fairmont High School. 

“I have found Staffroom to be a proficient means of collating, storing and retrieving sensitive information about our students. All the information is in one place and is easy to manage.” – Jacqui @The Academy 

How would you rate our customer support service and why? 

We have got feedback from Alex to say that the support that they receive at Claremont High School is excellent and Shane and his team are ALWAYS willing to help when he calls for assistance.  

“A big positive for me, is their excellent support channel with quick feedback and continuous development.” – Hendry @Fairmont High School 

Jacqui from The Academy says that the staff are efficient and always willing to go the extra mile for queries. They do not let your query become closed until you are totally satisfied that it has been solved. The support team is also open to hearing about recommendations that would make using the system easier. 

Anything that comes to mind when you think about staffroom? 

For Alex it is the efficiency of the support team and for Hendry it is the fact that Staffroom is an admin-saver enabling them to interact any device, anywhere, to get the job done. 

I would recommend them to any school looking for a school administrative system” – Jacqui @The Academy 

What we love? 

We love Staffroom because of how it’s encouraging South African schools to move forward into the 4th industrial revolution. Staffroom enables schools to better communicate with parents and students.  

Our Staffroom support consultant Ntombi enjoys working on the Assess Module, specifically the Report design requests that clients send through. It’s quite challenging sometimes but the finished work is satisfying. 

When clients have been assisted and they respond back with appreciation, especially during the hectic end of term buzz, the job done feels worth it. 

We love our job because it allows us to be in the forefront of migrating schools into the new era of the digital world. Teaching and equipping schools with the skills to perform their activities more effectively, making it easy for educators to focus on the core duties of teaching. 

We also love our morning coffees, hot pizza, sea breezes and sunny Saturdays. 

This review was supplied by our loyal clients who we appreciate dearly. Want to learn how you too can benefit from using Staffroom as a school administrative system? Reach out to our friendly sales and services teams today for an obligation-free demonstration. 

Helping The Settlers High School Achieve their Goals. 

Academically the school is strong, and The Settlers has been acknowledged as a leading school in the Allan Gray Circle of Excellence. At The Settlers, we are enriching our local communities while preparing our learners to be part of a global community. 

The Settlers High School is an incredibly special place. The school believes in a balanced approach to education, focusing on our four pillars of academics, sport, pastoral care, and culture, and it prides itself on offering wonderful opportunities for all who attend the school. 

With all this greatness, the staff at The Settlers still need a helping hand and that is where Staffroom perfectly fits in to help keep the achievements at Settlers at their best! 

Staff achievements with the help of Staffroom 

We have better access for all teachers to subject set lists and therefore better oversight over the learners. The fact that absentees and late-comers are indicated on the set lists is extremely helpful. Staffroom is an excellent platform for marks imported to the WCED mark books as we can make them mirror those perfectly. We can put together a learner profile looking at all aspects including academic, attendance/late coming, discipline issues and extramural participation. 

At Settlers high we can pull almost all the reports the WCED is requesting from us in the format they want it. Our communication with parents is kept under the profile of a learner which is also great for intervention record keeping. 

The best part of Staffroom 

Everything is well-integrated into the system. As the system administrator, marks processing and schedules are part of m core role. So, for me, personally, ASESS2 must be one of the many “best” parts of Staffroom. This feature would of course not work without Infobase – where bulk uploads and updating of learners can happen quickly and efficiently.  

The software comes with a customer service team that is always quick to respond and find solutions to the issues presented. Sometimes with forwarding instructions on how to do something or other times for you to correct or re-set something. One thing that makes Staffroom stand out above other school management systems is the fact that Staffroom is super user-friendly.  

This review was supplied by the System Administrator Belinda, at The Settlers High School. 

Want to learn how you too can benefit from using Staffroom as a school administrative system? Reach out to our friendly sales and services teams today for an obligation-free demonstration. 

Staffroom – centralising administration needs

“Staffroom has let Bergvliet High School operate as a modern school by securely centralising our school’s administration needs. From absenteeism to mark input to serving as a hub for generating MS Teams classes, Staffroom has eased the administrative burden of the school over the last almost 8 years of use. Staff no longer need to contact the front office or another member of the admin staff to find out a parent’s contact details for example and the Journal feature also allows secured and important information about a learner to be stored in one centralised place.

My personal favourite feature of Staffroom would probably be the integrated SMS functionality, as it has let the school communicate information quickly and easily to parents without needing to make use of the actual SMS provider’s somewhat arcane web interface. That was a big administrative burden lifted, as well, once that integration was enabled.

The Service

Customer service has always been good at Staffroom, as answers to initial queries usually come pretty quickly and if the first line support team members can’t solve the issue, it’s escalated to the core developers who then usually fix the issue. Although we haven’t needed onsite training from Staffroom in many years when training was required it was performed well. On the billing side of things, things have always run smoothly and we have had no billing hassles over the years. The first line team support staff such as Shane, Dimpho and Thembisa have always been friendly over the phone and have answered our queries, even to some of the sometimes sillier issues or requests we have had.

The Software

What comes to mind most when I think of Staffroom is that it is a piece of software that has become a very necessary tool in the arsenal needed to keep a modern school running. We have appreciated the measured pace of introducing new features as a sign that Staffroom isn’t just rushing to cram in new features but that a lot of thought goes first into developing and testing new features before they are deployed. This has also led to a very stable platform that rarely has technical issues anymore and as such can generally be relied upon in a school context.

It also feels good to support a local Cape Town born and bred software company that actually understands the complexities and vagaries of the South African education market vs an international company that has no idea about the difference between CEMIS and LURITS for example.”

This review was supplied by the System Administrator, Craig,  at Bergvliet High School.

Want to learn how you too can benefit from using Staffroom as a school administrative system? Reach out to our friendly sales and services teams today for an obligation-free demonstration.